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Jae Heydet-Sosa

Wedding Planning Services: Building a Bridesmaid Survival Kit Your Bridal Party Will Love

By Wedding Planning

There’s a famous phrase that applies to nearly every aspect of life: “Sh!t happens.” Sometimes that “sh!t” is out of our control, and weddings are no exception to this phrase. Being prepared for those setbacks as best as possible can turn a wedding from a near disaster to smooth sailing. Your bridesmaids will thank you if you give them a survival kit to keep those little disasters at bay during your big day! 

Two Words… Fabric. Tape.

If hem decides to loosen, a bra strap keeps slipping, or a flower applique falls off of the flower girl’s dress, don’t fret. Fabric tape will fix things right up. You can find fabric tape at your local sewing and craft store or at online retailers

Handle the Aches & Pains.

Headaches and heartburn don’t care if you’re relaxing at home or about to watch your best friend marry the love of her life. Popping a few single-serving packers of Tylenol, Advil, and antacid tablets in the bridesmaid survival kit will keep discomfort at bay. [While you’re at it, throw in a few Electrolyte Replenishers to help with the inevitable alcohol-induced dehydration.]

Bobby Pins Can Save The ‘Do.

If your bridesmaids are all rocking beautiful hairstyles for your wedding, stock their kits with bobby pins just in case a hair emergency arises. 

Avoid the Mess.

Like fabric tape, Stain Removal Sticks can be a life saver. Some sauce from that appetizer landed on the flower girl’s dress? No problem! A little dab of the stain removal stick will have her cleaned up in no time.

Don’t Skip The Food & Drink.

With so much going on throughout the wedding day, it can be easy to forget to eat and drink. Include a tasty energy bar and a bottle of water for your bridesmaids to keep their energy high all day long. 

Did these tips help you build a bridesmaid survival kit for your bridal party? We’d love to hear about it! Contact us today!

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Philadelphia Wedding Planning: EBE Wedding Venue Spotlight on Cairnwood Estate

By Wedding Planning

Finding a great venue for each step of your wedding weekend can be an overwhelming task. To make it even more difficult, Philadelphia is filled with hundreds of incredible venues where couples choose to get married every year. We’ve done the legwork for you and highlighted some of our favorite venues to partner with in our EBE Venue Spotlight. This month, we’re featuring Cairnwood Estate.

Located 40 minutes outside of Philadelphia, you will find the beautiful Huntingdon Valley – home to Cairnwood Estate. This Beaux-Arts style estate was designed by Carrère and Hastings, and is filled with incredible decorative elements from classical Greek and Roman architecture with French Renaissance influence. This historical estate, built in 1895, is one of the Philadelphia area’s best places to celebrate your wedding.

Although Cairnwood Estate does not host ceremonies, it is perfect for hosting unforgettable wedding receptions. Prior to the start of cocktail hour, brides are invited to take advantage of the bridal suite, which features 2 rooms and several bathrooms to relax and be pampered in. Grooms can kick back with a cocktail and relax in the groom’s suite.

The Garden House is a charming building located on the estate property, and it is perfect for hosting your wedding rehearsal dinner. The space can comfortably hold up to 40 guests and is convenient for guests to access, especially if they are staying nearby for the wedding day. 

Weather permitting, your guests can enjoy the cocktail hour outside in the breathtaking gardens. Beautifully manicured lawns with walking paths are surrounded by immaculately maintained gardens, which is the perfect spot on the property to begin celebrating life as newlyweds. 

If you choose to get married at Cairnwood Estate, you will be granted private access to the estate, as only one wedding is held at the estate per day. Receptions are held on the first floor of the estate with access to six historic rooms that include the Great Hall, Music Room, Music Room, Library, Billiards Room, and Dining Room with a maximum capacity of 275 guests. The estate allows couples to utilize as many of these spaces as they would like during the celebration. Most receptions held at Cairnwood last 5 hours, but additional time is available as needed. 

Cairnwood Estate offers weekly wedding tours from 6:00 PM to 8:00 PM on Wednesday evenings. If this conflicts with your schedule, private tours are also available by appointment on the weekends and during the week.

Did you host your wedding at Cairnwood Estate? If so, contact us! We would love to hear all about it.

Photos: Anastasia Romanova – To see more images of Michelle & Anthony’s Wedding with DJ Everett, click here!

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EBE Vendor Feature: Stephanie Carr, One of the Best Wedding DJs in Philly, from the Fitler Club

By Wedding Entertainment

In our industry, it’s impossible to execute an incredible event without the help of other dynamic vendors. In our Vendor Features, we learn more about the people who we love to work with event after event, and year after year. Next up is Stephanie Carr, Catering Director at the Fitler Club.

 Stephanie Carr has been in the events industry for 14+ years, and joined the Fitler Club pre-opening team in the Summer of 2018. The Fitler Club itself opened in January of this year, and has been thriving since!

The Fitler Club is one of Philadelphia’s up-and-coming private clubs. The membership offers some pretty incredible benefits such as hotel suites, an incredible restaurant, and an outstanding game room. One pretty cool feature of the Fitler Club is that you don’t have to be a member to host your wedding event here. Everything within the Fitler Club is brand new, modern, and provides the perfect environment to celebrate love.


To learn more about the club itself, head to April 2019’s EBE Venue Spotlight!

I was able to sit down with Stephanie to ask her a few questions… check it out!

What makes the Fitler Club stand out next to companies like it?

An incredible attention to detail and guest experience. Exceptional homemade food by Marc Vetri.

Favorite Wedding Month?

December. I love a great winter wedding. Especially with light snow on the ground that doesn’t impact travel!

Favorite Spot in Philadelphia?

Vedge Restaurant

Favorite thing to do in Philadelphia?

Dining al fresco

What is your Best Advice for Potential Clients?

Trust the event professionals you’ve hired. We do this Every.Single.Weekend. Weddings and planning doesn’t have to be stressful – that’s what we’re here for.

Do you play any instruments?

No! I am nowhere near musically inclined.

What wedding trends are you loving?

Dark, moody colors and tones — and hanging/suspended decor

What wedding trends are you ready to see go away?

Mason jars and burlap

What motivates you to work hard?

My profession is very rewarding – I often get to see my client’s dreams come true on one of the most memorable days of their lives. I strive to make every single client feel special and attended to.

What is your zodiac sign?


Tell us about your favorite event!

I have so many! One that stands out was a gala for the opening of a children’s hospital, where cocktails took place in the lobby, followed by dinner in a tent on top of the parking garage. It was one of the most logistically-challenging events I have ever worked in my career, but incredibly rewarding when all went as planned. What I remember most is celebrating with our entire team and client afterward. There is no better feeling!

Do you have any skills or talents that most people don’t know about?

I’m seriously good at pinball and a fairly good bowler. I’m getting to hone in on those talents here at Fitler Club’s Trophy Room!

What is your go-to at karaoke?


If you could join any past or present music group, which would you want to join?

Though I wouldn’t be able to contribute anything musically, I would love to go on tour with DMB!

What is your favorite thing about your career?

Being challenged to create fun ways to tell stories through food & beverage. And… tastings. All the tastings.

Let’s see some of your work!

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Wedding Planning: 5 Creative “Save The Date” Ideas

By Wedding Planning

The date is set. The venue is booked. What’s the next step? Spread the word about your upcoming wedding by sending out “Save the Dates”! If you want your Save the Dates to match the theme of the wedding invitations and decor, plan out those details as soon as possible! 

Save the dates are generally sent via mail about 8 to 12 months prior to the wedding event and the formal invitations are sent about 8 weeks before the wedding. If you’re looking for some fun and unique ideas for your save the dates, look no further. We’ve put together a list of some creative save the date ideas for you!

Infographic Save The Date

Tell the story of your love from the first date to when your love popped the question with these unique infographic Save the Dates. The “fun fact” section is particularly adorable on these save the dates from Zazzle!

Magnet Save The Date

Most people keep reminders stuck to their refrigerator, so it makes sense to create Save the Dates that double as magnets! You can easily make your own magnet Save the Dates with this DIY tutorial from Something Turquoise.

Vintage Library Card Save The Date

Although a thing of the past, paper library cards were used for decades to keep track of books that were borrowed. Keep your love of books alive by spreading the word of your upcoming nuptials with vintage library card Save the Dates. We love the vintage paper look of these found on Etsy.

Puzzle Piece Save The Date

Add a touch of playfulness to your wedding event celebration with puzzle piece Save the Dates. Step it up a notch by opting to use wood instead of paper to create a more rustic appeal that will set the tone for your wedding event. These puzzle Save the Date Wood Magnets are perfect.

Pet Save The Date

If you and yours have a pet, allow it to take center stage in your Save the Dates! These cute oversized dog tags from Etsy are the perfect way to spread the news about your wedding. You could make this a fun DIY project, or enlist the help of a professional photographer.

If you sent out creative Save the Dates, we’d love to hear about them! Contact us today!

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Wedding Planning Services in Philly: Choosing Your Flower Girl

By Wedding Planning

Cute as a button and totally endearing, the flower girl you choose will add an extra pint-sized sweetness to your big day. Although she is the smallest member of your bridal party, her important role within the ceremony is anything but tiny. If you’re not sure where to start when choosing a flower girl, keep reading! We’ve put together a list of everything you need to know about choosing your flower girl. 

The Flower Girl’s Age

Most brides usually choose a flower girl between the ages of 3 and 7 years old. Is this a rule? Absolutely not – it is your wedding! If you choose to have a young child that is not walking yet as your flower girl, consider having her ride along in a cart or wagon while being pulled by an older child. If you choose to include older children in your bridal party, give them the title of junior bridesmaid instead! 

How Many Flower Girls?

Do you have a couple of cute little girls that you just adore? Ask them both! The power of the buddy system will be in your favor here. They will walk down the aisle side-by-side scattering flower petals, confetti, or blowing bubbles. Your guests will love it. Most brides choose to limit the number of flower girls to one or two.

The Flower Girl Attire

Some people like to have their flower girl in a white dress like the bride, whereas others choose to match her to the wedding party. The bride will have the final say on the flower girl’s accessories and dress, but work together with her parents to ensure everyone is happy. Choose a few different dresses that you love and allow the parents to make the final choice. Keep in mind that kids grow pretty quickly, so if you’re buying your dress far in advance, consider sizing up a bit to account for growth.

Duties For The Flower Girl

After the maid of honor takes her stroll down the aisle during the ceremony processional, the flower girl will walk down the aisle. Typically she has a basket in hand and will toss flowers, flower petals, confetti, or candy as she walks. If you’re looking for an alternative to the traditional item to toss, some brides choose to have the flower girl hold a parasol, or hand out single flowers to guests that line the aisle. The options are endless! To make sure she is familiar with the other members of your bridal party, include her in the bridal shower and other age-appropriate events you have planned for your bridesmaids. Lastly, make sure she understands her duties and have her practice what she needs to do often!

Did these tips help you choose your flower girl? If so, we would love to hear all about your wedding event. Contact us today!

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Philadelphia Wedding Planning: Wedding Day Timing Tips

By Wedding Planning

Are you having a formal black-tie wedding with 200 guests or a laid back garden wedding with your nearest and dearest? Maybe something in between? Regardless of the type of wedding you’re having, the timing on your big day can make your day perfect or make it a near-disaster. Emotions and stress will be running high on the day of, so leaving the timing of the day’s events up to fate could cause a mishap. Creating a schedule of events a few weeks in advance is a sure-fire way to ensure the day runs as smooth as possible. We’ve put together a list of some helpful tips to keep your wedding day timeline on schedule. 

Include every major event.

Although the wedding toast, first dance, and cake cutting are important chapters in the story of the day, there are other details that should be on the timeline too. Adding in events like getting dressed, hair, makeup, transportation, and gift exchanges will take up valuable time in the day. 

Allow ample of time for photos.

One of the biggest mistakes that a couple can make is not allowing enough time for staged photos to be taken of family, friends, and the wedding party. If you have a large wedding party and a lot of family that you would like to be captured in your wedding photos, it can seem like a daunting task to corral everyone together. Giving someone the task of gathering everyone together will help keep things orderly.

Let guests enjoy their meal.

If you have decided to serve a multi-course plated meal at your wedding, allow guests to enjoy the food without them feeling rushed. Each course should be given 20 to 30 minutes before moving on to the next. To cut down on time, allow guests to move to a buffet style dessert table so they can enjoy sweet treats at their leisure. 

Give yourself time to relax with your new spouse.

You just got married… now is the time to celebrate as newlyweds! Take time to be alone with your new spouse and enjoy one another’s company at the wedding, even if it is only for 15 or 20 minutes. That alone time after getting married is special.

Your schedule won’t be perfect. 

Give yourself a buffer of time in events and understand that delays happen. If you schedule your timeline down to the minute and it doesn’t go according to plan, your stress may go through the roof. Things like traffic and road construction can cause delays so give yourself a little extra time to get from one venue to the next.

Choose a company or professional who will handle it for you.

At EBE, our bandleaders and event captains take pride in their ability to create comprehensive timelines for events. Your photographer and stylist team will also be able to give you timing pointers to fill the rest of the day. If you’re worried about staying on time, a day-of coordinator will be a great option to create (and hold you to) a timeline.

Did these tips help you create the perfect timeline for your wedding? If so, we would love to hear all about it! Contact us today!

Want to learn more about our EBE Team Members? Vendors We Love? New Products?

Wedding Planning in Philadelphia: Learning Calligraphy For Your Wedding DIY Projects

By Wedding Planning

Most brides-to-be spend a lot of time daydreaming about the details of their wedding, even before they get engaged! Part of that daydreaming includes the decor. Beautifully crafted calligraphy on the invitations, table numbers, signs, and more add a touch of elegance to any wedding event. What if we told you that you can learn how to write delicate calligraphy to add a touch of DIY to your event?

Calligraphy is fairly easy to learn if you have a steady hand and can commit the time. Wedding planning can be an incredibly stressful time and many folks turn to calligraphy as a way to relax and de-stress from the wedding planning process.

A Beginner’s Course

If you do well with following a course to learn something new, The Postman’s Knock offers an online course for a very reasonable $25. They teach both left handed and right handed folks how to use a dip-pen. There are a few supplies that you’ll need that can be purchased online or at your local craft store.

Take Your Time and Practice

Calligraphy is not something that is learned overnight. It will take time to perfect those letters to the standard that you’re happy with producing. Set aside some time every day to practice and before you know it, you’ll be a pro!

Plan Ahead

If there are certain aspects of your event that you would like to take the reins on and craft a calligraphy project, allow yourself ample time to perfect the letters that will be featured on your craft. If you have a moderate guest list and would like to tackle place cards and table numbers, don’t try to tackle everything at once – your hands will thank you. Take the total number of cards and signs that you need to prepare and break it up into manageable chunks to work on.

Ask For Help!

Hobbyist calligraphers are happy to help one another. Search online or seek out local calligraphers to help you jump over those hurdles that you may experience while learning this new craft. Make sure to compensate them for their time!

Did these tips help you start the process of learning calligraphy for your wedding DIY projects? If so, we would love to see the projects you crafted and hear all about your wedding event! Contact us today!

Want to learn more about our EBE Team Members? Vendors We Love? New Products?

Wedding Planning in Philadelphia: Rehearsal Dinner Etiquette Guide

By Wedding Planning

Traditionally, a wedding rehearsal dinner is for the family and wedding party to enjoy one another’s company before the couple says I do. The couple will take the time to thank everyone involved with the planning of the event. Are you ready to start planning your rehearsal dinner but are not sure where to begin? We’ve put together a list of everything you need to know about your rehearsal dinner.

Photo by Alison Dunn Photography

Who is invited?

Of course these rules are only a guideline! Most couples usually invite their wedding party and their plus 1s. If you have children that are participating in the ceremony, it is a nice gesture to include them and their parents in the event as well. All parental figures, siblings (and their plus 1s), and grandparents should be included in the rehearsal dinner as well.

Where is the ideal place?

You’re probably going to want to skip McDonalds for this meal, but you don’t need to have everyone dress in black-tie either… save that for the wedding! Keep it simple and private by renting out the private dining room of a restaurant or hosting in someone’s backyard if weather permits.

Who foots the bill?

This is where the lines get blurred and it’s ultimately up to you and your families. Traditionally, the bride’s family takes care of the cost of the wedding, so it is customary for the groom’s family to take care of the bill for the rehearsal dinner. However, the dynamic of every family is different, so don’t discount the to-be-married couple from paying or have the bill split evenly between the two families.

Photo by Alison Dunn Photography

When does the dinner happen?

Most couples choose to have a run through of the ceremony the day before the wedding, and then have the rehearsal dinner immediately after. If a different day is better suited to you and your guests, then don’t feel obligated to do it the day before the wedding.

What happens?

It is customary for gifts to be given to the wedding parties from the to-be-married couple to thank them for all of their efforts in planning the event and participating in the ceremony. Toasts are very common and often given by the host of the dinner. The to-be-married couple may even want to say a few words to their family and friends.


Did these tips help you plan your rehearsal dinner? If so, we want to hear all about your event! Contact us today!

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Philadelphia Wedding Planning: 5 Dos and Don’ts For Crafting Your Wedding Website

By Wedding Planning

After the question is popped and you’re wearing a sparkly new engagement ring on your finger, the millions of questions will begin rolling in! Did you set a date? Did you find a venue? Where are you registered?

A wedding website is a fantastic resource to allow guests to obtain the details of your event on their own time. Not sure where to begin? We’ve put together a list of some dos and don’ts when you’re in the process of creating your wedding website.

Do: Tell Your Story

Everyone loves love, so including the story of your relationship on your wedding website will make your friends and family say “Aww!”. Stick to the happy times and leave out details that may make folks a little uncomfortable.

Don’t: Leave It Unprotected

Your wedding website will include personal details with dates, times, and addresses of your event. Protecting your website with a password is becoming a pretty standard practice these days and ensures that your event remains private.

Do: Include Detailed Information

Your guests will need details! This includes guest arrival times, detailed directions to the venue, hotel block information, the open bar/cash bar options, the wedding dress code (check out the EBE blog to decode it!), registry information, and transportation options. Make sure the information is formatted clearly and in a way that makes sense to your guests.

Don’t: Mention Invite-Only Pre-Wedding Events

Typically bridal showers, bachelor/bachelorette parties, and the rehearsal dinner are smaller invite-only events. Keep the details of these events off of the website, as most of your guests will not be in attendance.

Do: Stick To Your Theme

Keep your wedding website in line with the theme of your wedding event by using similar colors, patterns, and photos that match your wedding style. If you’ve chosen to take themed engagement photos, they will blend perfectly into the website and add personal flair.

Did these tips help you craft your wedding website? If so, we want to hear all about your event! Contact us today!

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Wedding Entertainment: Secrets To A Wedding Bar Spread Guests Will Love

By Wedding Planning

Although guests hope for an open bar at wedding receptions, it isn’t always a feasible option for couples that are sticking to a budget. With a little know-how and creativity, you can create the ideal bar spread for your guests and your wallet.

Do a little math…

Before you make any decisions on what you plan to serve at your reception, you will need to take a look at your guest list and do a little math. To get a rough estimate of how many drinks each person is expected to have during the event, this handy calculator does the hard work for you!

Offer what you can afford.

Even though your Great Aunt Sally has a preference for top shelf liquor, it doesn’t mean you’re required to serve it at your event. Don’t feel pressured by your guests’ preferences, and offer the beverages that fit best into your budget.

Signature drinks are a big hit.

Choosing two or three signature drinks offer hard liquor to guests, but keep your budget in mind. Your signature drinks can match the theme of your event, the season, and can even represent you and your future spouse! For example, if you are hosting your event in the summer, consider a fruity cocktail and give it a catchy name that speaks on your relationship or the overall event.

Limit champagne to the toast.

It’s no surprise that many of your guests will want to drink champagne at a wedding. Only offering a glass during the toasts of the reception will satisfy guests enough if it isn’t in your budget to provide all night. Some couples even choose to skip it entirely and guests will raise their glass of whatever they happen to be drinking.

Think outside of the box!

Offering big batch cocktails in beverage dispensers are a big hit! Cocktails like sangria, bourbon punches, and boozy iced tea will win guests over in the warm months. In the colder months, consider fall versions of these cocktails by using autumn fruits, ciders, and spices.

All inclusive catering.

Some caterers offer alcohol within their catering packages, whereas others offer it as add-on options. Make sure all of the details of what exactly is offered is laid out in the contract.

Did these tips help you create a wedding reception bar that your guests enjoyed? If so, we want to hear all about your event! Contact us today!

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