30 Questions to Ask Wedding DJs and Bands in Philadelphia: The Ultimate Guide - Part 2 - EBE Talent Skip to main content

Article Summary: Continuing our journey to ensure your Philadelphia wedding has the perfect soundtrack, Part 2 of this series (read part 1 here) delves into the critical aspects of pricing, inclusions, and the all-important logistics. With over a decade of experience in the Philly entertainment industry, I know that understanding these elements is key to making an informed decision. This guide is designed to arm you with the questions necessary to uncover the details that will bring your wedding vision to life, without any unwelcome surprises.

Pricing & What’s Included

Let’s talk numbers and specifics. It’s vital to have a clear understanding of what you’re investing in when hiring your wedding DJ or band. Here are the questions to ask:

Understanding the Costs

  • How much do you charge for your services?
  • Is the quoted rate inclusive of setup and breakdown between ceremony and reception locations?
  • What are the charges for overtime, in case the party goes longer than planned?

Payment Logistics

  • How much is the deposit, and when is it due?
  • When is the full balance due, and what are the accepted payment methods?
  • Can you explain your refund and cancellation policy?

In my experience, clarity on these points from the outset prevents financial misunderstandings and helps in budget planning. Remember, the best price doesn’t always mean the best fit for your needs. Value, reliability, and the ability to deliver on your vision should guide your decision.

  • Comprehensive understanding of all costs involved ensures there are no unexpected expenses.
  • Knowing payment schedules and policies helps in financial planning and avoids any last-minute hiccups.
  • Assessing value over price can lead to a more satisfying investment in your wedding entertainment.

Logistics and Day-Of Details

The devil is in the details, especially when it comes to the smooth execution of your wedding day plans. Make sure you understand the logistics involved with your entertainment choice.

Technical Requirements

  • What are your technical requirements, such as power and space needs?
  • Do you provide your own sound equipment and lighting, or will we need to arrange that separately?
  • How much time do you need for setup, soundcheck, and breakdown?

Communication and Coordination

  • What time will you arrive at the venue, and when will you leave?
  • Will we have a final meeting before the wedding to go over last-minute details?
  • When do you need our finalized music requests and event timeline?
  • Do you and your team require meals during our event?
  • Is there anything specific we should know about your performance or setup needs?

Having managed countless events, I can’t overemphasize the importance of ironing out these logistical details well in advance. It ensures everyone is on the same page and helps your wedding day run as smoothly as possible.

  • Clarifying technical and space requirements avoids day-of surprises and ensures a smooth setup.
  • Finalizing communication and coordination details ensures that your wedding entertainment is in sync with your overall timeline.
  • Understanding the needs of your DJ or band members, like meal requirements, fosters a positive and professional working relationship.


Navigating the intricacies of wedding entertainment in Philadelphia doesn’t have to be a daunting task. Armed with the right questions, you’re well on your way to securing a DJ or band that not only meets your musical preferences and logistical requirements but also fits within your budget. Stay tuned for the final installment of this series, where we’ll explore additional considerations to ensure your wedding entertainment is nothing short of spectacular.

For more tips on hiring the perfect wedding band, check out Stephanie’s Massive Guide to Hiring a Wedding Band.

Key Take-Aways

  • Detailed questions about pricing and inclusions help in making an informed decision that aligns with your budget and expectations.
  • Understanding the logistical requirements for your wedding entertainment ensures a seamless integration into your special day.
  • Effective communication and coordination with your DJ or band are crucial for a smooth and stress-free wedding experience.
  • Value, rather than just price, should be a guiding principle in selecting your wedding entertainment.
  • Look forward to the final part of this series for more insights on perfecting your wedding’s entertainment plan.

Explore more trends with our insights from Wedding DJs in Old City.

Stephanie Fitzpatrick, Managing Partner & Wedding Entertainment Expert

Stephanie Fitzpatrick

Managing Partner

About the Author

Stephanie Fitzpatrick, co-owner of EBE Talent, brings over two decades of industry expertise to the forefront of event entertainment. With a deep-seated passion for crafting unforgettable experiences, her journey from Talent Director to leadership exemplifies innovation and excellence. At EBE Talent, Stephanie’s vision and dedication continue to set new standards, ensuring each event is uniquely memorable.

Read Her Full Bio